1. Scope
This Privacy Policy applies to:
- The X-Workforce mobile application (iOS and Android)
- Related backend services and APIs operated by X-42
- Employer-managed deployments of X-Workforce
X-Workforce Privacy Policy
X-Workforce is a workforce management application developed and operated by X-42 LLC ("we," "our," or "us"). This Privacy Policy explains how we collect, use, store, and protect information when you use the X-Workforce mobile application and related services (collectively, the "Service").
2. Information We Collect
2.1 Personal Information
We may collect the following:
- Full name
- Email address
- Phone number
- Employee ID or internal identifiers
- Role and permissions within an organization
2.2 Workforce & Operational Data
- Attendance records (clock-in / clock-out times)
- Shift schedules and assignments
- Activity logs related to job functions
- Device usage related to workforce operations
2.3 Device & Technical Information
- Device type and operating system
- IP address
- App usage logs
- Authentication tokens and session data
2.4 Location Data (if enabled)
- Approximate or precise location during clock-in/clock-out events
- Location is only collected when required by employer policies or enabled features
2.5 Biometric Data (Facial Recognition)
If enabled by the employer:
- Facial data may be captured and processed for identity verification (e.g., clock-in authentication)
- Facial embeddings (mathematical representations of facial features) may be stored
- Raw images may be processed transiently and are not stored unless explicitly required
Important: Biometric features are optional and configurable by the employer. Biometric data is used strictly for authentication and fraud prevention.
3. How We Use Information
We use collected data to:
- Authenticate users and secure access
- Track attendance and workforce activity
- Enable workforce management features
- Prevent fraud and misuse (including identity verification)
- Provide analytics and operational insights to employers
- Maintain and improve the Service
4. Data Sharing
We do not sell personal data. We may share data with:
4.1 Employers
- Organizations using X-Workforce have access to employee data relevant to their workforce operations
4.2 Service Providers
We may use trusted third parties, including:
- Cloud infrastructure providers (e.g., AWS)
- Analytics providers (if enabled)
- Communication services
These providers process data only on our behalf and under strict confidentiality.
4.3 Legal Requirements
We may disclose data if required by law or to protect rights, safety, or property.
5. Data Storage & Security
- Data is stored on secure cloud infrastructure
- Encryption is used in transit and, where applicable, at rest
- Access controls restrict unauthorized access
- Authentication systems are designed to prevent unauthorized usage
6. Data Retention
- Data is retained as long as necessary to provide the Service
- Employers may control retention policies for workforce data
- Biometric data is retained only as long as required for authentication purposes or as configured by the employer
7. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data
- Withdraw consent (where applicable)
Requests should be directed to your employer or to us using the contact details below.
8. Children's Privacy
X-Workforce is not intended for individuals under the age of 16, and we do not knowingly collect data from children.
9. International Data Transfers
Data may be processed and stored in regions where our infrastructure operates. We take appropriate safeguards to ensure data protection.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted at this URL with a revised effective date.
11. Contact Us
If you have questions or requests regarding this Privacy Policy, contact:
- X-42 LLC
- Email: support@x-42.ai